Be part of building a national brand. Headquartered in Toronto, the Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence. We are the largest private supporter of high performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including the participation in the Olympic and Pan American Games.
The Coordinator, Financial Services supports finance function excellence by applying generally accepted accounting principles, delivering timely cost information and accounting activities for the Canadian Olympic Committee (COC) and the Canadian Olympic Foundation (COF). Based in Toronto and reporting to the Manager, Finance and Accounting, the Coordinator, Financial Services is responsible for leading the Accounts Receivable (A/R) function, partnering with COC and COF budget stakeholders to manage travel and business expenses, and administering the corporate credit card program. The Coordinator also provides support for Canada Revenue Agency (CRA) compliance including sales tax place of supply, donation receipting and audits.
This position will be located in the COC office in Toronto, ON at 250 Yonge St. Suite 3000.
CORE RESPONSIBILITIES AND PRIORITIES
Accounts Receivable (A/R):
- Review partner agreements and schedule partner payment collections
- Ensure all A/R are accurately invoiced and collected in a timely fashion
- Remain educated on GST/HST compliance regulation
- Send out statements at month-end and follow up both internally and externally on outstanding invoices
- Maintain A/R filing system
- Apply CRA rules regarding the issuance of donation income tax receipts.
- Prepare and enter adjusting journal entries
- Prepare and maintain assigned balance sheet account reconciliations
- Adhere to month-end close deadlines and participate in month-end discussions
- Prepare all bank reconciliations
- On a weekly and ad-hoc basis, generate the RBC Payee Match file. Provide the file to RBC on time to ensure that outgoing cheques are matched against our records before they are processed by RBC to reduce instances of cheque fraud.
- Support Olympic Solidarity fund reporting to the International Olympic Committee (IOC); liaise with Sport department
Concur Expense Management:
- Provide day-to-day support and direction to staff on Concur queries
- Tactfully communicate and educate COC and COF staff to ensure adherence to expense management
- Review Concur expenses for accounting approval
- Weekly Standard Accounting Entry import to the financial system, ensuring completeness and accuracy
- Troubleshoot transaction errors
Corporate Credit Card Program:
- Lead the administration of the COC and COF corporate credit card program.
- Act as the main contact with USBank and RBC to: order cards for new employees, manage credit and single transaction limits, manage overall company credit limits, and issues as they arise (e.g., fraudulent transactions, lost cards etc.)
Support the Finance Assistant in the following:
- Accounts Payable (A/P)
- Input accurate, complete and timely financial information for all payable invoices
- Process payments (EFT, wires, cheques, petty cash)
- Maintain A/P filing system
- Record and deposit cash receipts
- Process credit card transactions
QUALIFICATIONS AND CRITICAL SKILLS
Education and Experience
- Degree or diploma in Accounting or accounting related studies from a recognized post-secondary institution
- 3-5 years of Accounts Payable and Accounts Receivable experience
- Detailed knowledge of relevant Accounting Principles and how to apply applicable accounting standards.
Skills and Abilities
- Solution-driven with a constant desire to make things more effective and efficient.
- Service-oriented, approachable and professional with all levels of staff and external stakeholders
- Strong written and verbal communication skills in English; French an asset
- Innovative, highly organized, proactive thinker able to prioritize with competing demands, deadlines
- Excellent communication and presentation skills and the ability to explain financial concepts to non-finance team members.
- Ability to critically assess information provided and a comfort in challenging management
- Able to manage competing deadlines and highly organized
- Intermediate to Advanced Excel skills
- Experience using Financial Accounting Software (SAP Business One preferred)
- Basic VBA/Macros skills
- Knowledge and application of HST, GST and place of supply rules
- Knowledge and application of CRA guidelines for not-for-profits
- Demonstrates and embodies the COC values of Accountability, Excellence, Fun, Respect and Bravery
Competitive salary based on experience, excellent benefits package.
Please send all cover letters and resumes by February 17, 2021 to firstname.lastname@example.org, citing the position title in the subject line. No telephone calls please. We thank all applicants for their interest; however only those selected for an interview will be contacted.
The COC is committed to ensuring our recruitment and selection processes and work environment are inclusive and barrier-free. At the COC, we celebrate and welcome the diversity of all employees and believe that having a team of individuals with different backgrounds, views, experience and capability working together makes us stronger and better as an organization.
Accommodation is also available upon request for individuals taking part in all stages of our recruitment and selection processes. Please advise the recruiter to ensure your accessibility needs due to a disability are accommodated. Information received relating to accommodation will be addressed confidentially.