Coordinator, People and Culture

Be part of building a national brand.  Headquartered in Toronto, the Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence.  We are the largest private supporter of high-performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including the participation in the Olympic and Pan American Games.

Reporting to the Manager, People and Culture, the Coordinator, People and Culture (P&C) is an integral member of the P&C team responsible for providing P&C front line support to COC managers and staff, responding to administration inquiries, and providing resolution or guidance or escalation, as appropriate. The Coordinator, P&C will perform a variety of administration and coordination duties and will also contribute to various P&C projects and initiatives.

LOCATION

This position will be located in one of the COC’s offices (Toronto, ON at 250 Yonge St. Suite 3000; or in Montreal, QC, at 500 René-Lévesque Boulevard West). The COC offers a hybrid work model that allows for up to two days of remote work each week.

CORE RESPONSIBILITIES AND PRIORITIES

People and Culture Administration

  • Support the P&C team with recruitment duties including job postings, pre-screening of candidates, reference checks and drafting of employment agreements
  • Coordinate the on-boarding for all new hires (i.e., prior to the start date and on their first day), including leading the P&C Orientation
  • Perform the full recruitment cycle for entry-level positions, as appropriate
  • Coordinate the COC Intern Program, including:
    • Establish and maintain relationships with colleges and universities that have intern programs that meet COC requirements
    • Lead the recruitment process, including preparation and posting of intern position descriptions, screening and short-listing applications, conducting telephone screens, coordinating interviews
    • Prepare and distribute intern contracts and onboarding materials
    • Lead the onboarding process and ensure interns are engaged and supported during their work term
    • Conduct mid-term check-in and exit interviews with interns and develop recommendations for changes, as required
  • Support the P&C Team on projects and initiatives, as required
  • Support the P&C team with the annual performance management and compensation cycles, including preparation and distribution of employee letters, collection and filing of performance management documentation and responding to employee questions.
  • Lead the COC Social Committee; responsible for organizing a variety of social and fun events for COC staff
  • Coordinate and maintain organization charts

Employee Administration

  • Establishes and maintains employee files and maintains employee information in the employee information system (ADP)
  • Tracks and maintains attendance and absence records (ADP and all leave tracking)
  • Track employee training information, policies acknowledgment and other compliance requirements
  • Coordinate training programs and employee engagement events

Payroll and Benefits Administration

  • Act as a first point of contact for any employee benefits or payroll questions
  • Ensure new employee and employee change paperwork is complete and accurate and is submitted to Finance, respecting the regular payroll cycles, and liaise with other departments as appropriate (IT, Office Management) 
  • Provide back-up to the payroll and benefit administration functions, as required

General Administration

  • Responsible for P&C monthly metrics (i.e. P&C Dashboard)
  • Maintain the P&C team’s event calendar (i.e. training, townhalls, staff retreat, etc.)
  • Provide calendar and minor administrative support to the Chief People and Culture Officer (CPCO)
  • Manage incoming mail and emails in the recruitment and P&C inbox
  • Draft correspondence, internal communications, presentations, reports, schedules and confidential materials
  • Formulate methods to improve employment policies, processes and practices
  • Prepare and process invoices for approval
  • Correspond with agencies and vendors, as directed
  • Maintain strict confidentiality in performing the responsibilities of the position
  • Other duties, as assigned

QUALIFICATIONS AND CRITICAL SKILLS

Education and Experience

  • University degree or college diploma in a field related to human resources management
  • Certified HR Professional (CHRP), or CHRP in progress, an asset
  • 1-3 years of previous HR administration experience

Skills and Abilities

  • Proven organizational and time management skills to respond to varied and often tight deadlines and effectively balance competing stakeholders and agendas
  • Understands the need for planning, follow through and follow-up
  • High level of personal integrity
  • Impeccable attention to detail and accuracy
  • Excellent client service and interpersonal skills with the ability to deal with employees and managers at all levels and external partners and stakeholders
  • Strong verbal and written communication skills
  • Results oriented with a sense of urgency; work with other staff and stakeholders, as required, to exude a “can do” attitude
  • Proven critical thinking skills combined with common sense
  • Adaptable and flexible; eager to learn and share opinions
  • Effective team player, but also comfortable working independently
  • Proficient with computer software applications in a Windows environment
  • Enthusiasm for amateur sport and a healthy sense of humour
  • Bilingualism is a strong asset (English/French)
  • Demonstrates and embodies the COC values of Accountability, Excellence, Fun, Respect and Bravery

COMPENSATION

Competitive salary based on experience, excellent benefits package.

CONTACT

Please send all cover letters and resumes by May 26, 2022 to applications@olympic.ca, citing the position title in the subject line. No telephone calls please. We thank all applicants for their interest; however only those selected for an interview will be contacted.

The COC is committed to ensuring our recruitment and selection processes and work environment are inclusive and barrier-free. At the COC, we celebrate and welcome the diversity of all employees and believe that having a team of individuals with different backgrounds, views, experience and capability working together makes us stronger and better as an organization.

As a condition of employment, and in order to ensure the health and safety of the Canadian Olympic Committee’s employees, a successful applicant will be expected and agrees to confirm and provide proof of vaccination from COVID-19. This condition of employment is subject to any accommodation requirements as may be required by human rights legislation, including for religious needs, disability or any other protected ground under human rights legislation.

Accommodation is also available upon request for individuals taking part in all stages of our recruitment and selection processes. Please advise the recruiter to ensure your accessibility needs due to a disability are accommodated. Information received relating to accommodation will be addressed confidentially.