Intern, Events

Be a part of building and servicing a national brand.  The Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence.  We are the largest private supporter of high performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including participation in the Olympic and Pan American Games.

The purpose of this position is to provide administrative assistance within the experiential marketing function under the Brand Team umbrella, contributing to the planning and execution of the Canadian Olympic Committee’s corporate events/initiatives as outlined in the strategic and business plans.

CORE RESPONSIBILITIES AND PRIORITIES:
This position is to provide dedicated assistance within the functions of Events and Experiential Marketing. Responsibilities include but are not limited to:

Experiential Marketing & Brand Event Support

  • Assistance with the coordination of events, including but not limited to;
    • Venue research
    • Creation of Request for Proposal (RFP) documents
    • Development of audio visual, décor, food and beverage, entertainment, travel, and accommodations needs for events
    • Menu selections
    • Maintenance of guest lists and record keeping
  • Support Event Staff on site
  • Maintaining the current inventory of COC event signage and branding materials, ordering new signage and materials as required
  • Arranging shipping of event supplies and materials to/from event sites
  • Maintaining overall events calendars and planning tools
  • Organizing event materials and assisting with the development of post-event reports
  • Assisting in administrative duties as pertains to Canada Olympic House
  • Support in Experiential Marketing & Brand Events leading up to Olympic Games 2020 Tokyo
  • Other duties as assigned by the Experiential Marketing Team

QUALIFICATIONS AND CRITICAL SKILLS:

  • Must be enrolled in a degree or diploma program in Event Management, Marketing or Hospitality/Tourism that requires an internship
  • Self-starter, motivated and takes initiative
  • Good verbal and written communication skills
  • Excellent interpersonal skills and confidence in dealing with timely or sensitive issues
  • Demonstrated ability to prioritize and manage multiple tasks simultaneously
  • Ability to work well under pressure
  • Ability to work positively in a team environment
  • Strong attention to detail and commitment to accuracy
  • Ability to work in Microsoft Office (Word, Excel, PowerPoint)
  • Bilingualism (English and French) is an asset
  • Some weekend work and travel will be required, lieu days will be provided for any weekend days worked

TIMING AND LOCATION:
This internship will run from September 2018 – December 2018. Flexible working hours will be considered, with a minimum of 24 hours (the equivalent of three work days) per week. Please indicate your availability on your application. This internship will be placed at the COC Toronto office at: 250 Yonge St., Suite 3000, Toronto Ontario, M5B 2L7

COMPENSATION:
This internship is a non-paid position for current students. Relocation assistance is not provided.

CONTACT:
Please send all cover letters and resumes by July 17, 2018 to applications@olympic.ca citing the position title in the subject line.  No telephone calls please. We thank all applicants for their interest; however only those selected for an interview will be contacted.