The Canadian Olympic Committee (“COC”) is a national, private, not-for-profit organization committed to transforming Canada through the power of sport. Its mission is to lead the achievement of the Canadian Olympic Team’s (“COT”) podium success and to advance the Olympic values in Canada. It is responsible for all aspects of Canada’s involvement in the Olympic Movement, including Canada’s participation in the Olympic, Youth Olympic and Pan American Games and a wide variety of programs that promote the Olympic Movement in Canada.
The Canadian Olympic Foundation (“COF”) is a national registered charity whose mission is to generate support to meet the technical, scientific, medical and coaching needs of Canada’s high performance sport system and assist Canada’s athletes in becoming ambassadors for sport, healthy living and the pursuit of excellence across the nation.
What is personal information?
Personal information is information about an identifiable individual and could include for example, the name, date of birth, home address and phone number, personal e-mail address, marital status, credit card information or other personal information about such identifiable individual.
How do we collect information?
When you use our Website, in particular when signing up to (i) join the Olympic Club, (ii) participate in games, (iii) receive e-mails and newsletters, (iv) participate in a contest, poll or survey, (v) apply for contract employment or volunteer positions, (vi) purchase any product and/or make a donation, and/or (vi) communicate online with any of our representatives, you may voluntarily give us certain information (personal and/or non-personal information). If you’re using our Website on your mobile device, you may also choose to provide us with location data.
The Website may allow you to provide us with your e-mail address, location and language of preference for communication in order that we may send you information and updates about the COC, the COF and the COT as well as to administer such email function. In addition, the COC and the COF may include a feature on its Website allowing you to provide an e-mail address of a friend and certain other information about your friend in order to for us to send stories, links, or other information about the COC/COF/COT to such friend’s e-mail address. Through the use of such function, you are responsible to ensure that you have the consent of your friend to provide us with their e-mail address and such other relevant personal information.
The COC and COF may use social media as an extension of its presence on the web. Social media accounts of the COC and COF are public and are not hosted on COC/COF servers. We recommend you read the privacy policies of these third-party service providers and those of any applications you use to access them before engaging with us on social media platforms. Also, by signing up to or logging in to our Website using third party platforms (e.g. Facebook, YouTube, Twitter, Instagram, etc.), you may give COC and/or COF permission to access your information in such other services. By linking your account on such third party platforms to your COC account (e.g. Olympic Club), this will allow the COC and COF to obtain certain information from those accounts.
- Facebook: public profile, friend list, email address, birthday, interests, current city, personal description and likes.
- Twitter: read tweets from your twitter timeline, see who you follow, update your profile, post tweets for you.
- LinkedIn: full profile, email address, your connections *Note: this could include work product information.
- Google+: basic profile, list of people in your circles, email address, your contacts.
- Instagram: access to basic information including your photos, friend lists and profile introduction.
From time to time, the COC and/or the COF may run co-sponsored promotional contests. If you provide a completed contest registration form to any of our co-sponsored contest, we may disclose your name, address and email address to the applicable co-sponsor. Also, activities of contest participants may be photographed, distributed and used by the COC and the COF for promotional purposes in any medium or form and without any compensation.
Why do we collect, use and disclose personal information?
Some of the purposes for which COC and COF may collect, use and disclose your personal information on this Website are:
- To facilitate communication with you
- To grant you/enable you to access certain special features, services or areas of the Website
- To process any of your requests for information
- To permit you to subscribe to Real Simple Syndication (RSS) feeds to receive updates on COC/COF/COT news, information and Website
- To administer participation in contests, games, surveys and polling
- To administer the “Share” function of the Website to e-mail an item to a friend
- To announce special events
- To advise you of changes to our Website
- To allow you to comment
- To administer research on our audience in order to improve
- To provide an enhanced user experience
Only to administer services and operations via our Website, certain personal information may be housed by authorized third-party service providers. Your personal information will be provided to such third-party service providers only to enable its proper administration of such services and operations. We may use your personal information to operate the features of the Website and to allow you, when you choose to do so, to participate in features available only to registered users (e.g. Olympic Club members) or interactive features of the Website.
By signing up to take part in programs or initiatives that we may initiate, or to receive online and/or email communications, we may use the information that you provide to maintain appropriate databases and otherwise to operate and facilitate such programs, initiatives and communications.
In certain circumstances, the COC and COF may disclose your personal information if reasonably believed that we are required to do so in accordance with the applicable law or regulation, court order, or any competent governmental, statutory or public authority or to protect our rights and property. We may also co-operate with law-enforcement agencies in any official investigation, and we may disclose your personal information to such agencies in doing so.
Canada’s Anti-Spam Legislation
The COC and COF are committed to meet the requirements of Canada’s Anti-Spam Legislation, including through any commercial electronic messages sent by the COC and/or the COF to you and/or your friend. You may “Unsubscribe” of receiving such any applicable communications from the COC and/or COF at any time and your electronic address will be removed from our databases.
Personal information of Children?
The COC and COF are strongly committed to protecting the online privacy of children under the age of 18. Parents and legal guardians are strongly recommended to monitor the use of the internet by their children.
How do we use certain technologies on our Website?
The Website uses cookie technology to make your use of the Website more convenient. A cookie is a text file which enables the Website to store any information about your activities on the Website, for instance the date and time of visits, the pages viewed, time spent at our Website, and the websites visited just before and just after our Website. Personal information about your visits to the Website is used on an aggregate basis, which means it is used for statistical purposes to assist us in enhancing your online experience, or to evaluate the materials that we may carry on the Website. Cookies may also be used to monitor polling results. The cookies will monitor results to discourage voting twice in one poll. This will give us the ability to properly count activity reports and polling results. In addition, the cookie will store your e-mail address, which is your unique identifier, so that on return visits the Website will be able to match you to your identity in the database. This is an opt-in feature which will only be made operational if you choose to do so. If you choose to disable cookies associated with the Website, this may affect your use of the Website and your ability to access certain features of the Website.
Web beacons (also called “clear GIFs” or “pixel tags”), which are small strings of code that are placed in a web page or in an email message, may be used in conjunction with cookies to track activity on our Website. As they are used in combination with cookies, if you disable cookies the web beacons will only detect an anonymous website visit.
Links to other sites
How long do we retain your personal information?
How do we ensure accuracy of your personal information?
How do we protect your personal information?
The COC and COF endeavour to maintain appropriate procedural and technological measures and storage facilities to prevent any unauthorized use or disclosure of your personal information. COC and COF are taking commercial reasonable efforts to protect any personal information that is provided to it through this Website. We cannot, however, guarantee the security of any personal information provided to us in an email or in online form while it is being transmitted to us, as the internet is a potentially non-secure method of information transfer. Any such transmission is at your own risk.
How can you access or correct your personal information?
How to limit the use and disclosure of your personal information?
You may withdraw at any time your consent to our use and disclosure of certain personal information by notifying us in writing through email at firstname.lastname@example.org. Please note that your withdrawal request may take up to 30 days to implement. Also note that withdrawing your consent may preclude us from providing you with certain information or may prevent your use of certain features and functionalities of this Website.
Questions or Concerns